ROC Compliance Requirements for Private Limited Companies
Annual ROC compliances for Private Limited Companies begin at ₹ 3000/- and above.
- Required to be filed by every Public and Private Company.
- Receive support for conducting AGM.
- Efficient and Secure Online Procedure.
- Committed Professional.
- Expert Company Secretary Guidance.
- Submit your ROC Annual Return within 7-10 days.
Apply for ROC Company Annual Filing
Introduction of Annual ROC Compliances for Private Limited Companies
Annual ROC (Registrar of Companies) compliances are mandatory for every company under the Companies Act, 2013, irrespective of its type or size. This includes Private Limited Companies, One Person Companies, and Section-8 Companies, whether public or private. These entities must annually file audited Financial Statements using various e-forms along with requisite documents to the respective Registrar of Companies. This filing obligation ensures transparency and accountability by reporting all activities conducted during the Financial Year.
The Annual filing process encompasses comprehensive documentation, including audited Financial Statements and the Annual Return. This involves details such as the company’s Financial Statements, certifications of the Registered Office Address (if applicable), particulars of shares and debentures issued and transferred during the year, Register of Members as of the end of the Financial Year, debt details, and changes in company management. It also includes information about Directors, Key Managerial Personnel (KMPs), and records of meetings attended by Directors. At taxsalahkaar, our dedicated team of experts ensures timely and precise assistance, guaranteeing the highest customer satisfaction regarding Annual ROC Compliances for Private Limited Companies. For further assistance, please contact us 6378184080 or email info@texsalahkaar.com in for your Personal ITR Filing in Jaipur.
Advantages of Annual ROC Compliances for Private Limited Companies
Access to Funding
Companies that comply with ROC requirements are more likely
to attract financing from banks, financial institutions, and investors who
prioritize transparency and regulatory compliance.
Legal Protection
Properly maintained ROC records can serve as crucial evidence
in legal disputes or audits. They provide a documented history of the company's
activities and decisions, which can be invaluable in defending the company's
interests.
Documents Required for Annual ROC Compliances for Private Limited Companies
ID Proof(Company pan card)
Financial Statements (Balance Sheet, Profit and Loss Account, Cash Flow Statement)
Auditor's
Report (financial
statements have been audited by the statutory auditor for accuracy and
compliance.)
Compliance Certificates (Certificates from
professionals)
Minutes of Meetings (Minutes of board meetings and general meetings held during the year, including resolutions passed and decisions made).
Annual Return (Form MGT-7)
Process of Annual ROC Compliances for Private Limited Companies
1. Complete Questionnaire
We will provide a questionnaire which is required to be filled by you in which we will sought the basic details and documents pertaining to the registration of trademark.
2. Annual General Meeting (AGM)
Hold an Annual General Meeting of shareholders within six months from the end of the financial year (usually by September 30th for companies with a March 31st year-end).
The AGM should cover approval of financial statements, declaration of dividends (if any), appointment or reappointment of directors, and auditor’s appointment/reappointment.
3. Financial Statements Preparation:
Prepare financial statements including:
Balance Sheet
Profit and Loss Account (Income Statement)
Cash Flow Statement
Notes to Accounts
Ensure the financial statements are prepared as per the applicable accounting standards and formats prescribed under the Companies Act.
4.Director's Report and Annual Return:
Prepare the Director’s Report which includes:
State of the company’s affairs
Details of corporate governance
Director’s responsibility statement
Prepare the Annual Return which includes:
Details of shareholders, directors, etc.
Shareholding pattern
Changes in directorships during the year
4 Filing with ROC:
File the following documents with the Registrar of Companies (ROC) within 30 days from the date of AGM:
Annual Financial Statements (Form AOC-4)
Director’s Report and Annual Return (Form MGT-7)
Ensure that these documents are digitally signed by a director and a practicing Chartered Accountant (in case of financial statements).
Obtain a Compliance Certificate from a Company Secretary in Practice certifying that the company has complied with all the provisions of the Companies Act, 2013.
This certificate is required to be annexed with the annual return filed with ROC.
Annual Filing of Companies for FY 24-25
The annual filing requirements for companies for the financial year 2024-25 (FY 24-25) in India typically involve several key steps to ensure compliance with regulatory authorities such as the Registrar of Companies (ROC).
More Insights on Annual Filing of the Company
Companies incorporated on or before 31st December 2023 are required to file their financials for Financial Year 23-24 before the due dates. Companies incorporated on or after 1st January 2023 to 31st March 2024 can file their ROC Annual Filings next year by preparing the statement of 18 months.
Financial Statements (Form AOC-4): These
include the Balance Sheet, Profit and Loss Account, Cash Flow Statement, and
Notes to Accounts. They must comply with the applicable accounting standards
and be approved by the Board of Directors before submission.
Director's
Report and Annual Return (Form MGT-7): The Director's Report
covers various aspects such as the company's operations, financial performance,
corporate governance practices, and director's responsibility statement. The
Annual Return includes details about shareholders, changes in shareholding, details
of directors, and any changes in the board during the year.
Consultation and Professional Guidance:Given the complexities involved, it's advisable to seek guidance from qualified professionals such as Chartered Accountants and Company Secretaries who specialize in corporate compliance.
They can provide insights into regulatory updates, ensure accurate filings, and help mitigate risks associated with non-compliance.
FAQs
ROC compliance refers to adhering to rules and regulations set forth by the Registrar of Companies under the Companies Act, 2013. It includes filing various forms, maintaining statutory registers, and meeting annual compliance requirements.
Form MGT-7 is filed annually by Private Limited Companies to disclose details of shareholders, directors, and the company’s financial performance. It must be filed within 60 days from the AGM date.
Yes, many companies opt to outsource ROC compliance tasks to professionals such as Company Secretaries or Chartered Accountants to ensure accuracy and timely filings.
Annual ROC compliances typically include filing of Annual Return (Form MGT-7) and Financial Statements (Form AOC-4), conducting Board Meetings and Annual General Meetings (AGMs), and maintaining statutory registers.
Non-compliance can lead to penalties, legal consequences, and loss of good standing for the company. Directors may also face disqualification, and the company may be struck off from the register.
Detailed information on ROC compliances can be found on the Ministry of Corporate Affairs (MCA) website, or consulting with a professional advisor such as a Company Secretary or Chartered Accountant is recommended for specific guidance.